Comparison of Incumbency to Availability

This report lists data for each job group, including:

• Employees (#) - Number of female and minority employees within the job group.
• Employees (%) - Percentage of female and minority employees within the job group.
• Availability (%) Goal - Percentage of qualified females and minorities available for employment for the jobs in the given job group.  This is the final availability calculated in the Availability Analysis report.
• Test: ____________ - Whether a problem area exists (females or minorities are underutilized) based on the selected utilization test.
• Addt’l Needed to Eliminate Problem Area (#) - The number of female or minority employees needed in the job group to eliminate underutilization based on the utilization test.
• Addt’l Needed to Reach Availability (#) - The number of female or minority employees needed in the job group to reach the expected availability.

General Report Options

Fill in the desired report title, header, footer, and select desired display options (suppress snapshot/plan date, print page numbers, allow text wrap, show report created on date).

Report-Specific Options

Add Race / Gender Detail - Check this option to include all gender/ethnic groups in the report.  Leave it unchecked to include only the groups Females and Total Minorities.  This option would normally be unchecked in an initial AAP, unless specifically asked for.

NOTE: In many analyses, the Total Minorities result does not equal the sum of the individual minority groups.  This typically occurs when some groups are over-utilized, which offsets the underutilization of other groups, and will lower the "Addt'l Needed" for the Total Minorities group.

Suppress Number Needed to Reach Availability - Select this option to hide the number of additional employees needed to reach expected availability.  This is most commonly suppressed unless specifically requested.

Suppress Number Needed to Eliminate Problem Area - Select this option to hide how many additional employees are required in each gender/ethnic group to eliminate the group's problem area.  This is most commonly suppressed unless specifically requested.

Select Utilization Test - Select the type of utilization test to be performed.

• Any Difference: underutilization is declared if there is any difference between the utilization percentage (actual representation) and the availability percentage (expected representation).
• Whole Person: underutilization is declared if the actual representation is at least one whole person lower than the number predicted by the expected representation.
• 80% Rule: underutilization is declared only when the actual representation is less than 80% of the expected representation.
• Standard Deviation: underutilization is declared when the difference between actual and expected representation yields a standard deviation result of 1.96 or higher.
• Exact Binomial: underutilization is declared when the difference between actual and expected representation yields a standard deviation result of 1.96 or higher.
• 80% Rule with Whole Person: underutilization is declared when the expected representation exceeds actual representation by at least one whole person *and* the actual representation is less than 80% of the expected representation.

Job Group(s) to Print - Check the box next to the specific job groups to be included in the report, or check the box in the column header to select all job groups.  

NOTE: Job Groups will appear on the report in the same order shown here (alphabetically by default).  To change the order, click to select a job group, and use the Move Up and Move Down buttons to move the group up or down the list.